TASKalfa 3011i Operation Manual

Text of TASKalfa 3011i User Guide:

• TASKalfa 3011i, 2-59 Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Sending Documents to a PC To Send to a Shared Folder (Send to Folder (SMB)) To send a document that has been loaded, you need to create a shared folder to receive the document on your computer. Preparation for Sending a Document to a Shared Folder in a PC (page 3-12) To E-mail S

• TASKalfa 3011i, 6-12 Using Various Functions > Functions Available on the Machine Send Tab Function key Description Reference page Configure the settings for file format and FAX transmission when sending from the Custom Box. Sending Size Select size of image to be sent. page 6-67 File Format Specify the image file format. Image quality level can also be adjusted. page 6-68 FAX TX Resolution Select fineness of images when sending FAX. Refer to the FAX Operation Guide. Centering Centers the original image on the paper when sending onto paper different from the original siz

• TASKalfa 3011i, 9-36 User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) Job Accounting (Local) You can add, change and delete an account and set the restriction for each account. Adding an Account Up to 1000 individual accounts can be added. The following entries are required. 1 Display the screen. 1 [System Menu/Counter] key > [User Login/Job Accounting] 2 "Job Accounting Settings" [Next] > "Job Accounting (Local)" [Next] > "Accounting List" [Add/Edit] > [Add] 2 Enter the a

• TASKalfa 3011i, 10-39 Troubleshooting > Adjustment/Maintenance Adjustment/Maintenance Overview of Adjustment/Maintenance If there is an image problem and the message to run adjustment or maintenance menu appears, run Adjustment/ Maintenance in the system menu. The table below lists the item you can carry out. Tone Curve Adjustment After prolonged use, or from the effects of surrounding temperature or humidity, the printed output tone may differ from the original. Perform this function to ensure consistency with the original tone. A total of 2 pattern pages (No. 1 and 2) are printed during adjustment. The printed patterns are read sequentially during the

• 9-50 User Authentication and Accounting (User Login, Job Accounting) > Apply Limit Apply Limit This specifies how the machine behaves when the counter has reached the limit of restriction. The table below describes the action taken. 1 Display the screen. 1 [System Menu/Counter] key > [User Login/Job Accounting] > "Job Accounting Settings" [Next] 2 Select "Apply Limit"

• xv > Machine Features Strengthen security Use functions more efficiently Log in by ID card (Card Authentication) You can log in simply by touching an ID card. You don't need to enter your user name and password. Card Authentication Kit(B) "Card Authentication Kit" (page 11-5) Strengthen security (Settings for Administrator) Various functions are available f

• TASKalfa 3011i, Index-4 File Name Entry 6-63 Default 8-20 File Separation 6-72 Default 8-21 File Size Confirmation 6-74 Finisher Tray 2-5 First Copy Time 11-21 First Print Time 11-22 FMU Connection 5-36 Form Overlay 6-48 Storing a Form 5-62 Front Cover 2-2 FTP 11-28 FTP Client (Transmission) Protocol Settings 8-54 FTP Encrypted TX 6-74 FTP Server (Reception) Protocol Settings 8-54 Function Key Assignment 2-12, 8-31 Functions Key 2-19 G Glossary 11-27 Google Cloud Print 4-10 GPL/LGPL 1-12 Grayscale 11-28 Group Authorization Settings 9-19 Group Authori

• 2-38 Installing and Setting up the Machine > Network Setup Configuring NFC NFC (Near Field Communication) is the internal standard for near field communication in which the data communication distance is limited to approximately 10 cm. Establishing data communication simply requires you to show the handheld device supporting NFC to this machine. The configuration methods are

• TASKalfa 3011i, 5-3 Operation on the Machine > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. The document processor supports the following types of originals. Do not use the document processor for the following types of originals. Otherwise, the originals may be jammed or the document processor may become dirty. • Originals bound with clips or staples (Remove the clips or staples and straighten curls, wrinkles or creases before loading. Failure to do so

• TASKalfa 3011i, 6-42 Using Various Functions > Functions Copying Item Value Description Off 1-sided >> Booklet Finishing Binding Left, Binding Right, Binding Top Select the binding orientation of copies. Cover Off Cover: Front Cover Print Setting Not Print, Front Only, Back Only, Duplex Select whether to add the cover. Select the printing method for the cover to be inserted. Select [Cover], and then [Cover], and specify the print setting for the cover to be inserted. Select from [Not Print], [Back Only], [Front Only], and [Duplex], and pres

• TASKalfa 3011i, 3-16 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC 4 Specify the location. 5 Set the access permission for the user selected. In Windows XP, go to step 7. 6 Click the [OK] button in the "Advanced Sharing" screen to close the screen. 7 Check the details set in the [Security] tab. 1 If the computer name that you made a note of on page 3-12 is the same as the domain name: If the computer name is not shown in "From this location", click the [Locations] button, select the computer name, and click the [OK] button. Example: PC001 If the computer name that you

• TASKalfa 3011i, Index-5 Job Box 4-12, 5-62, 11-29 Deletion of Job Retention 8-38 Form for Form Overlay 5-62 Private Print Box 4-13 Proof and Hold Box 4-16 Quick Copy Box 4-15 Quick Copy Job Retention 8-38 Repeat Copy Job Retention 8-38 Specifying the Job Box from a Computer and Storing the Job 4-12 Stored Job Box 4-14 Job Finish Notice 6-62 Job Finish Notice Setting 8-43 Job Separator Tray 2-2, 2-5 JPEG/TIFF Print 6-76 Default 8-19 K Key Counter 11-6 Keyboard Holder 11-5 Keyboard Layout 8-11 Knopflerfish License 1-14 KPDL 11-29 L Label 11-16 LAN Cable 2-6 Connecting 2-7 LAN Interface 8-49 Language 8-10 Large Capacity Feeder

• 2-47 Installing and Setting up the Machine > Installing Software 4 Install the software. You can also select [Use host name for port name] and set to use the host name of the standard TCP/IP port. (A USB connection cannot be used.) 5 Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click th

• TASKalfa 3011i, 5-41 Operation on the Machine > Handling Destination You can change the order in which the destinations are listed by selecting [Name] or [No.] from the "Sort". Destination Search Destinations registered in the Address Book can be searched. Advanced search by type or by initial letter is also available. 3 Accept the destination > [OK] Destinations can be changed later. NOTE • To deselect, select the checkbox again and remove the checkmark. • If [Prohibit] is set to “Broadcast”, multiple destinations cannot be selected. This also applies to a group in which multiple destinations are registered. Broadcast (page 8-34) Keys used Search typ

• 3-27 Preparation before Use > Registering Destinations in the Address Book 4 Check if the selected destination was added to the group > [Save] The group is added to the Address Book. To register the registered address in a one-touch key, select [Save] > [Yes] Editing Address Book Entries Edit the destinations (contacts) you added to the Address Book. 1 Di

• TASKalfa 3011i, 2-6 Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC on the Network Cables that Can Be Used NOTE If you are using the machine with the optional wireless interface kit attached, you do not need to connect the LAN cable. To use a wireless LAN, it is necessary to change the default settings for the machine using the System Menu. Optional Network (page 8-59) Connection Environment Function

• TASKalfa 3011i, 5-38 Operation on the Machine > Send to Me (E-mail) Send to Me (E-mail) When user login is enabled, the document is sent to the E-mail address of the logged in user. Configuring Settings before Sending To use this function, configure the followings. To use this function, the function icon must be displayed in the home screen. Editing the Home Screen (page 2-15) An E-mail address must be set in user login for the user who logs in. Adding a User (Local User List) (page 9-8) Sending a Document to the Mail Address of the Logged In User 1 Select [Home] key. 2 Select [Send to Me (E-mail)].

• TASKalfa 3011i, xli > Menu Map Printer Emulation (page 8-39) EcoPrint (page 8-40) Toner Save Level (EcoPrint) (page 8-40 ) Override A4/Letter (page 8-40 ) Duplex (page 8-40 ) Copies (page 8-40 ) Orientation (page 8-40 ) Form Feed Timeout (page 8-40 ) LF Action (page 8-40 ) CR Action (page 8-40 ) Job Name (page 8-40 ) User Name (page 8-40 ) Paper Feed Mode (page 8-40 ) MP Tray Priority (page 8-41 ) Auto Cassette Change (page 8-41 ) Wide A4 (page 8-41 ) KIR (page 8-41 ) Report Print Report Status Page (page 8-42) Font List (page 8-42 ) Network Status (page 8-42 ) Service Status (page 8-43 ) Optional Network Status (pag

• TASKalfa 3011i, 4-16 Printing from PC > Printing Data Saved in the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box. To continue to print the remaining copies, use the touch panel. You can change the number of copies to print. 1 Display the screen. 1 [Home] key > [Job Box] 2 [Quick Copy/Proof and Hold] > [Open] 3 Select the creator of the document > [Open] 2 Print the document. 1 Select th

• TASKalfa 3011i, 8-67 Setup and Registration (System Menu) > System Menu Edit Destination Address Book [System Menu/Counter] key > [Edit Destination] > [Address Book] Configure settings for address book. Adding a Destination (Address Book) (page 3-22) One Touch Key [System Menu/Counter] key > [Edit Destination] > [One Touch Key] Configure settings for One Touch Key. Adding a Destination on One Touch Key (One Touch Key) (page 3-29) Print list [System Menu/Counter] key > [Edit Destination] > [Print list] FAX Operation Guide Address Book

• TASKalfa 3011i, 2-67 Installing and Setting up the Machine > Command Center RX 3 Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. 4 Configure the settings. Enter "SMTP" and "E-mail Send Settings" items. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol" is set to [On]. If [Off] is set, click [Protocol] and set the SMTP protocol to [On]. SMTP Server Name *1 Enter the host name or IP

• TASKalfa 3011i, 8-39 Setup and Registration (System Menu) > System Menu FAX [System Menu/Counter] key > [FAX] Configure settings for FAX. FAX Operation Guide Printer [System Menu/Counter] key > [Printer] Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Quick Setup Registration Select the functions to be registered for Quick Setup. Six keys of the Quick Setup screen are allocated to typical functions but can be changed as necessary. Store File Select the f

• TASKalfa 3011i, 5-16 Operation on the Machine > Registering Shortcuts (Copy, Send, and Document Box Settings) Editing Shortcuts 1 In the setup screen of each function, select [Add Shortcut] in the bottom of the screen. 2 Edit the shortcut 1 Select [Edit]. 2 Select the shortcut key you want to edit. 3 Select "Shortcut No" [Change] or "Shortcut Name" [Change] > Change the settings > [OK]. 4 [Save] > [Yes] Deleting Shortcuts 1 In the setup screen of each function, select [Add Shortcut] in the bottom of the screen. 2 Delete the shortcut 1 Select [Edit]. 2 Select the shortcut key you want to delete > [Delete this Shortcut] > [Yes]

• TASKalfa 3011i, 2-29 Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine The default settings of the machine can be changed in System Menu. Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. Setting Date and Time Follow the steps below to set the local date and time at the place of installation. When you send an E-mail using the transmission function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time difference from GMT of the region where the machi

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