Dictaphone OpticMic Operating Instructions Manual

Text of Dictaphone OpticMic User Guide:

• Dictaphone OpticMic, Introduction ............................................................. ii Some Fundamentals ........................................... ii How this manual is organized ............................. 111 For More Information ........................................ 111 ... ... Dictating Using the OpticMic'rM Hand MicrophonelBar Code Reader Dictation-System Recorder ..................................... 1 Displaying Bar Codes ......................................... 1 Single Recorder Access ........................................ 2 Record Lock ...........................

• Dictaphone OpticMic, Synergy is a lot like putting butter and salt on your potatoes. Even though the individual items are OK, they taste a lot better when they are combined. Some ideas are are like that to. Imagine a business without a telephone, a tape recorder without cassette (reel-to-reel?), or a TV without a VCR.. Unthinkable! Sometimes the simplest combinations create the most powerful effects. The OpticMicTM hand microphone/bar code reader represents the marriage of two good ideas. It brings together a bar code reader for scanning bar code numbers and a hand microphone for dictation. Sound logical! It sure is if you

• Dictaphone OpticMic, If you use a system recorder for dictation (Digital ExpressTM system), you can use the bar code reader for entering report information (ID numbers). You can still use the telephone keypad for reports that do not have bar code labels. Also, the bar code reader does not prevent you from using the handset for diction. The OpticMicTM hand microphone has all of the dictation controls and indicators that you are familiar with using on the ConnexionsB telephone and handset: microphone, MIC Indicator, record, record lock, Stop, Rewind/Play, Fast forward, End Cue and Impression Cue. HOW THIS MANUAL IS ORGANIZED This document has two basic sections. The fi

• Dictaphone OpticMic, DICTATING USING THE OPTICMIW HAND MICROPHONE/ BAR CODE READER DICTATION-SYSTEM RECORDER You can use your Connexions@ system to dictate into a single systems recorder, or with a Multiple Dictate Module connected, you can access as many as eight recorders. If you will be scanning bar codes, make sure you read through the procedures for displaying and scanning bar codes before you begin dictating, DISPLAYING BAR CODES Your ConnexionsB telephone can display the bar code digits that you scan. However, to do this you must program the proper feature code into the telephone. To display ba

• Dictaphone OpticMic, Section 4-"Quick Access Program Keys"-of the ConnexionsB telephone operating instructions lists and explains all of the feature codes for the ConnexionsB telephone. SINGLE RECORDER ACCESS 1. Program a quick access key with Feature Code # * 01. (See Feature Codes in Section 4 of the ConnexionsGO telephone operating instructions.) If required, press the appropriate quick access key to access the recorder-if in use, the LED will be illuminated. Press the quick access key programmed with your Author ID, or enter your Author ID using the telephone keypad. Your Author ID will display on the telephone scre

• Dictaphone OpticMic, R EVI E W I N G DICTATION You can listen to dictation through the speaker in the OpticMicTM Hand Microphone. To rewind, press and hold the REWIND/PLAY button on the OpticMicTM Hand Microphone. Release button to listen to dictation. (If you rewind to beginning, press PLAY to listen to dictation.) Press the F FWD button to return rapidly to the last word dictated. To insert additional dictation in previously dictated material: 1. 2. 3. Rewind or fast forward to desired location and stop tape. Press [#] on the keypad. Press the Record button and record your inse

• 2. To continue dictating, press [4] [4] to fast forward to the last word recorded. Then press the Record button on the handset. To review previously recorded insert: Press [4] [#I or [7] [#I to move directly to the insert; Plabyback is automatic. SCANNING BAR CODES To scan a bar code: 1. 2. Press the “Quick Access Key” programmed with the

• NOTE: Your OpticMicTM reader can be set to play an error tone-a short warble tone-aBer an unsuccessjkl scan. Ifyou hear this ype of tone, then you should rescan the bar code. The confguration ofyour ConnexionsC3 telephone determines whether the error tone willplay or not. Consultyour local Dictaphone representative ifyou wish to have the tone turned eith

• Dictaphone OpticMic, ENDING A REPORT To end a report: Press and release the “End’ button on the OpticMicTM hand microphone to end your report. You will hear a system prompt that tells you the status of your report. You can begin your next report or log off- hang-up. LOG OFF To log off of the Digital Express system: Press [5], and then hang up the hand microphone. TELEPHONE DICTATION You may dictate into a remote Dictaphone recorder equipped with the appropriate telephone interface. 1. 2. Press the SPEAKEWMUTE key and dial the telephone number. Lift the OpticMicTM Hand Microphone and press the RECORD control to record your dictation. TEL HANDMIC DICT appears on the

• Dictaphone OpticMic, ANSWERING TELEPHONE CALLS DURING DICTATION Telephone Dictation (Multi-line sets only) 1. 2. 3. Press [I] on the telephone keypad (if required by the system) to put the recorder on hold. Press HOLD to put telephone line on hold. If Pick Up Ringing is enabled, pick up the handset or press the SPEAKENMUTE key. Otherwise, press the line select key for the ringing line before picking up the handset. To resume dictating: 1. 2. 3. 4. Hang up handset and press the SPEAKEWMUTE key. Lift the OpticMicTM Hand Microphone. Press the key for the line you are using for telephone dictation. Press REWINDFLAY on the OpticMicTM Hand Micro

• Dictaphone OpticMic, PHONE-IN DICTATION KEYPAD COMMANDS KEY FUNCTION 1 Hold 2 stop 3 Rewind 3 seconds of dictation and begin playback 4 Fast forward to last word dictated 5 Disconnect recorder 7 Rewind to beginning of document 8 End Report 9 Impression 0 Signal intercom call 8

• Dictaphone OpticMic, APPENDIX FEATURE CODES You program the feature codes into the quick access keys in the same way that you program a telephone number, except substitute the following sequence for the telephone number: [#I [*] 2, 3 or 4-digit code When complete, press SELECT. To program a feature code: Press KEYS Press the Select key. Press PROGM and enter your security code, if needed. Select a program key-press it. Enter the feature code: [#] [*I 2, 3 or 4-digit code Label the key, and you're done. Pressing a quick access key programmed with a feature

• Dictaphone OpticMic, # * 078 # * 079 Headset Answer #* 11 Auto Answer Monitor #* 12 Automatic Directory Entry #* 14 Timer #* 16 Hands Free Dictate (Optional) #* 19 = 2.000 sec. = 2.250 sec. Network ManagerTM software Feature Codes The following Feature Codes apply only when your telephone is connected to the Network ManagerTM. (See the Operating Instructions for the ConnexionB Computer and Network ManagerTM Software.) Billing Message Retrieval Start Network Manager Deliver Message View Directory Entry Access Create New Message Screen View Master Directory Intra-Telephone Message Delivery Sending Priority Me

• Dictaphone OpticMic, INDEX Bar Code Feature Code, 1 Scanning, 4 Displaying, 1 Unsuccessful Scan, 4 Successful Scan, 4 Code 39, ii Code 3-of-9 , ii Dictation Answering Call during, 7 System Recorder, 1, 6 Telephone, 6 Disconnect, 8 End Cue, 6, 8 Ending a Rreport, 6 Fast Forward, Reviewing Dictation, 3 Feature Codes list of, 9 To Program, 1,9 Hold, 8 Impression cue, 5, 8 Insert, 3 Intercom, 7, 8 Keypad Commands, 8 Log Off, 6 Priority, Assigning, 5 Record Single recorder access, 2 Record Lock, 2 Reviewing Dictation, 3 RewindlPlay, Reviewing Dictation, 3 RewindlAutoplayback, 8 Stop recording, 2, 8 Sy

• Dictaphone OpticMic, CUSTOMER SATISFACTION GUARANTEE The Dictaphone Corporation is committed to providing you with the worlds finest products backed by our guarantee of your complete satisfaction The Dictaphone guarantee is provided to all of our customers on all of our products, for a period of 90 days following installation Thereafter, you have the option to annually extend this guarantee for up to five years by purchasin annual maintenance agreements The guarantee ensures that you will be satisfied with the utilization of the product within your establishment If the product does not perform to specifi

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