Apple Newton Press Operation & User’s Manual

Text of Apple Newton Press User Guide:

• Apple Newton Press, Newton Press provides fast and flexible ways of creating Newton books. With the Newton Press application you can m Create books automatically by dragging and dropping documents onto the Newton Press icon and have them automatically installed onto a Newton PDA m Create an empty Newton Press document to start a new book m Move from page to page through a book or jump to a specific page m Edit a book and copy and paste text and graphics m Add documents from your computer applications to a book m Add graphics, including charts, clip art, company logos, and more, to a book m Record information about a book, including a title, author, and

• Apple Newton Press, Newton Press enables you to create a wide variety of books that can effectively convey your information. How do I create a book? Creating a book is roughly a four-step process: m You first open the Newton Press application and type or add the content of your book. You can then format the book to look the way you want it. m You can create a table of contents that readers can use to move about the different topics of a book. x Chapter 1

• Apple Newton Press, 8Viewing Your Book on a Newton PDA 63 Opening a book on a Newton PDA 64 Viewing pages 65 Using a table of contents 65 Using Newton Book Reader controls 66 Going to a specific page 67 Copying parts of a book 70 Annotating books 72 Printing and faxing a book 73 Closing a Newton Book 74 9Troubleshooting 75 Problems installing the software 75 Problems editing and formatting a book 75 Problems adding documents to a book 76 Problems installing a book package on a Newton PDA 77 General questions 78 Appendix A Setting up Windows 3.1 for Newton Press 79 Index XX vi Contents

• 5Type a new name for the package, or use the one that already appears in the File Name box, and click OK. Newton Press saves the Newton book as a package in the Press directory. It also automatically prepares to install the package on your Newton PDA. (You can turn this automatic installation feature off, if you wish. See Chapter 9, “Setting Preferences” for more inf

• Yo u ’v e now set up the Newton Press application to communicate over your selected communications port. Next, let’s start creating a book by adding some text to an empty document. Creating a book 1Click the Add button in the Newton Press window. The Add window appears. 2Select the Annual file in the Samples directory and click OK. Newton Press adds the Annual Report file

• Apple Newton Press, 3Type a:\setup and choose OK. If you are using the B drive, type B:\SETUP instead. 4Follow the on-screen instructions. Newton Press is installed in the Press directory. Depending on the version of Windows that you’re using, you may be asked to restart Windows. It’s important that you restart Windows so that communications can work properly. Yo u’ ll find a directory named Press on your hard disk. Installation troubleshooting If the Installer can’t complete the installation, you’ll see a message. Here are some ways to fix some common problems. m Make sure that you have the correct hardware or system software. (If you don’t, the Installer t

• Apple Newton Press, What is a Newton book? A Newton book is an electronic document created for viewing on a Newton PDA. With Newton Press, you can create and publish a variety of documents such as business reports, reference materials, price sheets, product listings and tables for display on Newton PDAs. You can create company reports and documents that someone with a Newton PDA can keep for easy reference. You can also distribute Newton books to employees with reference tables of prices, products, or other lists of information. viii Chapter 1

• Apple Newton Press, 3 Inspect the newly added text by clicking the Up and Down arrows on the Newton Press window to move from page to page. You can browse the information that you’ve added to this book. The information that appears on the screen, however, is not yet a Newton package that can be installed on a Newton PDA. Now you’ll save the book as a package and then install it on your Newton PDA 4Click the Create button. The Create window appears. 10 Chapter 1

• Apple Newton Press, Exiting Newton Press When you no longer want to use Newton Press, you can exit the application and unplug the Newton PDA from its connection to the computer or network. To exit the Newton Press application: m On your computer, choose Exit from the File menu to close the Newton Press application. If you have a book open that you haven’t saved, the application displays an alert box asking if you want to save your work. Click Save to save your work or Don’t Save to discard the book. To unplug the Newton PDA: 1To disconnect cables, turn off the computer and the Newton PDA 2Turn off the Newton PDA and unplu

• Apple Newton Press, Dragging and dropping a book onto a Newton PDA Once your computer and Newton PDA are connected, you can quickly move information from your computer to your Newton PDA. Drag a document onto the Newton Press application icon. The application automatically creates a fully formatted book. After creating the book, the application installs it as a package on the Newton PDA. IMPORTANT You must have the “Install package after Create” option selected in the Preferences window to create books by dragging and dropping. For more information, see Chapter 7, “Setting Preferences.” To drag and drop a document onto a Newton PDA: 1Connect the Newton PDA to the computer. 2 On your computer, drag a

• Apple Newton Press, 2Choose Preferences from the Edit menu. The Preferences window appears. 3Click the Install tab. The Install options appear. 4If the Port option isn’t set to the correct port, click the Port drop- down list and select the communications port you want to use. 5Click OK. 8 Chapter 1

• Apple Newton Press, This chapter explains how to install and set up the Newton Press software. It also provides instructions for connecting your computer and Newton PDA and trying out the Newton Press application. In This Package Check the contents of your Newton Press package. You’ll find: 1 1 Getting Started

• Connecting Your Newton to Your Computer Before you can transfer information between the PC and Newton PDA, you need to connect the two machines with a serial cable. Newton Press communicates with the Newton PDA through a serial port on your PC. PC serial ports come in two sizes—9-pin and 25-pin. On some computers a serial port may be labeled COM1, COM2, COM3, COM4, or SERIAL.

• Apple Newton Press, Creating a new book In addition to dragging and dropping information on the application, you can create new books by opening the Newton Press application. When the application opens, it creates a new empty document. If Newton Press is already open, and you have a Newton book open, you save the current book and then open a new one. To create a new empty book when Newton Press has a document open: m Choose New from the File menu. If you haven’t saved your changes, Newton Press asks if you want to save your work. Click Save to save the currently op

• Apple Newton Press, Starting Newton Press Now that you’ve installed the computer software, you must set your computer software and the Newton PDA to communicate. Getting your computer ready After connecting your computer and Newton PDA, you next must open the Newton Press application program and specify the communications port that you have used. You don’t need to specify the port again unless you change to a different port later. To set th e Newton Press connection preferences: 1Double-click the Newton Press icon to open the application. The Newton Press screen appears. 7 Getting Started

• Contents iii About Newton Press What is Newton Press? vii What is a Newton book? viii How do I create a book? x Reading the book on a Newton PDA xii 1Getting Started 1 In this package 1 System requirements 2 Connecting your Newton PDA to your computer 3 Attaching the cable 3 Installing Newton Press 5 Installation troubleshootin

• Installing Newton Press Before your computer can communicate with your Newton PDA, you need to install Newton Press on your computer. You’ll need the disks that came with this manual. The Newton Press installation program, SETUP.EXE, installs the Newton Press files. For information about the files installed on your hard disk, see the Readme file installed with your Newton Pre

• Apple Newton Press, As you work with a book in Newton Press, you can see how it will appear on a Newton PDA screen. You can then edit and format the book to give it a polished look that’s easy to read. You can also create books that have special features such as tables of contents and linked pages that let readers quickly jump to the information they want to see. Once your book is complete, you then save the book as a package. By connecting a Newton PDA to your computer, you can transfer your book package to the Newton PDA where readers can open and view it at any time. Reading the book on a Newton PDA When you install a book on a Newton PDA, users can open books, view and annotate pages, and even

• Apple Newton Press, Apple Computer, Inc. © 1996 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the US and other countries. Use of the “keyboard” Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensur

• Apple Newton Press, System Requirements To i n s t all the Newton Press application and use it with a Newton PDA, you need m An IBM PC or a compatible computer with Intel 80386 or later version microprocessor m A VGA display or better m Windows 3.1, or Windows NT 3.5 or later version,or Windows 95. (If you are using Windows 3.1, you must turn on your computer’s filesharing and virtual memory functions. If they are not already on, see Appendix A for information about turning on these functions. m 2 megabytes (MB) of free random access memory (RAM) available m a hard disk drive with 3 M

• Apple Newton Press, Exiting Newton Press 14 2Creating a Book 15 Dragging and dropping a book onto a Newton PDA 16 Creating a new book 17 Navigating your document 18 Copying and pasting 19 Bringing documents into a book 19 Adding a new document 20 Dragging and dropping a document for editing 22 Adding multiple documents into a book file 23 Bringing graphics into a book 23 Naming and identifying a book 26 Saving and opening your work in progress 27 Saving your work in progress 27 Opening your work in progress 28 3Formatting Your Newton Book 29 About the Newton Press application window 30

• Apple Newton Press, Your computer and Newton PDA establish a connection, and Newton Press installs the new Newton Book package in the Extras Drawer. Locating the new book You can now open and view the new book package on your Newton PDA. 1 On the Newton PDA, tap the Extras Drawer. A new book with the title you gave it appears in the extras drawer. 2Tap the book to open it. Congratulations! You’ve created and installed your first book on a Newton PDA. Review the Readme file for important late-breaking information about Newton Press. For more infor

• Apple Newton Press, What is Newton Press? Newton Press is an ideal application for creating and distributing electronic documents as Newton books that can be reviewed and annotated on a Newton PDA. With Newton Press, you can create read-only electronic documents, complete with text and graphics, that anyone with a Newton PDA can use. You can quickly create Newton books by combining text and graphics from other applications into your Newton Press documents. You can also type and edit text as you create a Newton book and easily format it to match the screen-size and display characteristics of Newton PDAs. After creating an electronic document on your computer, you can save it as a book package and install it on

• Apple Newton Press, 3Plug the other end of the cable into the Newton PDA’s communication port. That’s it! You can go on to “Installing Newton Press,” next. IMPORTANT You can use the Newton Press application to create and format books on your computer without connecting a Newton PDA to your computer. To install a book package on a Newton PDA, however, you must connect it. To complete the installation procedure given here and to test whether Newton Press is installed correctly, be sure to follow the connection instructions given next. Serial ports Newton PDA communication port Se

• Apple Newton Press, 4Creating a Table of Contents 43 Using the Table of Contents window 44 Adding topics to the table of contents 45 Viewing topic markers in a book 46 Adding topics automatically 46 Editing topics in the Table of Contents window 46 Deleting topics from the Table of Contents window 47 5Linking 49 Creating link s 50 Breaking links 52 Checking links 52 6Saving and Installing Book Packages 53 Creating a book package 53 Installing a package on a Newton PDA 54 Preparing the computer 55 Preparing the Newton PDA 55 7Setting Preferences 57 Selecting preference settings 58 Te x t preferenc

• Apple Newton Press, Text you type appears at the insertion point. Text is automatically formatted to fit the size of a Newton PDA screen, providing an accurate picture of how your book will look. You can select and edit text using standard editing procedures. You can select an entire document and change its font characteristics and text alignment by choosing the Select All command in the Edit menu. You can cut, copy, and paste text and graphics and choose font characteristics, alignment, and other formatting options. For more information about formatting your document, see Chapter 3, “Formatting Your Newton Book.” To edit text: m Select the text you want to change and ty

• Apple Newton Press, You can create company directories and other lists that Newton PDA users can refer to on the job or in the field, taking advantage of the portability of the Newton PDA. And you can create documents with graphics and charts that provide Newton PDA users with effective and persuasive visual tools for communicating information. ix Getting Started

• Apple Newton Press, To move from page to page: m Click the down or up arrow to move to the next or previous page. To move to a specific page: 1Choose Go To Page from the Book menu. The Go to Page window appears. 2Type a page number and click Go To. You can also click the Last Page button to go to the end of the document. If you have created a table of contents, you can also use it to go to specific pages. For more information about creating and using a table of contents, see Chapter 4, “Creating a Table of Contents.” 19 Creating a Book Click these arrows to move fo

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