Sharp MX-5500N Scanner Manual

Text of Sharp MX-5500N User Guide:

• Sharp MX-5500N, 102 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fax has been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded. "Holding" Received Internet fax held by print hold. "Stopped" The job was stopped. "Number of successful transmission destinations/ Total destinations OK" A broadcast transmission has been completed

• Sharp MX-5500N, 99 This chapter explains how to check the status of reserved transmission jobs and received Internet faxes. JOB STATUS SCREEN The job status screen is displayed when the [JOB STATUS] key on the operation panel is pressed. The job status screen shows the status of jobs by mode. When the [JOB STATUS] key is pressed, the job status screen of the mode that was being used before the key was pressed appears. Reserved transmissions and received Internet faxes are referred to as jobs here. Example: Pressing the tab in scan mode 5 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS The job status display is in the lower left corner of

• 41 ENTERING A FILE NAME The file name can be directly entered when performing a scan transmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, the settings in the Web page are used. • For the procedure for entering text, see "6. ENTERING TEXT" in the User

• 14 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector key Touch this key to change the number of destinations (one-touch keys) displayed in the address book screen. Select 5, 10, or 15 keys. (3) [Condition Settings] key Touch this key to select transmi

• Sharp MX-5500N, 82 WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is used to suppress light background areas. • This function cannot be used in Internet fax mode. • When using USB memory mode, connect the USB memory device to the machine before performing the procedure below. 1 Place the original. Place the original face up in the document feeder tray, or face down on the document glass. 2 Select the special modes. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Special Modes] key. (3) Touch the [Suppress Background] key. Read the message that appears and then touch the [OK] key. ☞ SPECIAL MODES (pag

• Sharp MX-5500N, 67 4 To change the number of pages per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages per File] checkbox , one file is created for all scanned pages. • When [Specified Pages per File] is selected, consecutive numbers are added to the created file names. • When [JPEG] is selected for the file type, one file is created for each page (a

• Sharp MX-5500N, 56 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, its size is automatically detected and displayed in the base screen. The size of the placed original is indicated as the scan size, and the size to be transmitted is indicated as the send size. In the above screen, the scan size (the placed original) is A4 (8-1/2" x 11") and the send size is auto. For example, if the scan size is A4 (8-1/2" x 11") and the send size is B5 (5-1/2" x 8-1/2"), the image will be reduced before transmission. • Only standard original sizes can be automatically detected. ☞ STAN

• Sharp MX-5500N, 53 SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via the machine as an Internet fax (PC-I-Fax function). Internet faxes are sent using the PC-I-Fax function in the same way as documents are printed. Select the PC-Fax driver as the printer driver for your computer and then select the Print command in the software application. Image data for transmission will be created and sent as an Internet fax. For the procedures for using this function, see the PC-Fax driver Help. • To send an Internet fax using the PC-I-Fax function, the PC-Fax driver must be ins

• Sharp MX-5500N, 104 CHECKING COMPLETED JOBS You can check a list of the destinations, the destinations for which transmission failed, and other detailed information on completed jobs that used document filing function, broadcast transmission jobs, and received Internet fax forwarding jobs. Touch the key of the job for which you wish to display information in the completed jobs screen and touch the [Detail] key. The job detail screen (see below) will appear. The job name appears at the top of the job detail screen. To view details on the job, touch one of the tabs. The following information appears on each tab. Tab

• Sharp MX-5500N, 6 This chapter provides information that you should know before using the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application. The network scanner function provides the following scanning modes. ☞ SENDING AN IMAGE IN SCAN MODE (page 28) Scan to E-mail The scanned file is sent to an e-mail address. Scan to FTP The scanned file is sent

• Sharp MX-5500N, 120 4 Enter the selected metadata item. (1) Touch the key of the value that you wish to enter. • When the entry values of the metadata item are in the form of selections, the selections are shown as keys. When a value is editable, you can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of text, a text entry screen will appear. Enter the required information. (2) Touch the [OK] key. • To change the number of keys displayed in the screen, touch the number of displayed items s

• Sharp MX-5500N, 116 [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Yes No PC scan in progress. Finish PC scan mode?

• 76 When the erase function is used, erase takes place at the edges of the original image. If you also use a reduction or an enlargement setting, the erase width will change according to the selected ratio. For example, if the erase width setting is 20 mm (1") and the image is reduced to 50%, the erase width will be 10 mm (1/2"). To cancel the erase setting... Touch the [Cancel]

• Sharp MX-5500N, 36 9 Touch the [OK] key. The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the sender. When storing pre-set text for the subject and file name in the Web pages, up to 80 characters can be entered. • System Settings (Administrator): The Number of File Name/Subject/Body Keys Displayed Setting The setting for the number of subject keys and file name keys displayed in one screen can be changed to 6, 12, or 18. • System Settings: Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Sub: Schedule coordination

• Sharp MX-5500N, 26 Storing a destination from a global address book in the machine's address book A destination address obtained from a global address book can be stored as a destination (one-touch key) in the address book of the machine. Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the item to be used (the [E-mail] key or the [Internet Fax] key). The following screens will appear. E-mail address registration screen Internet fax addres

• Sharp MX-5500N, 83 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no need to specify the destination. Go to step 5. • In addition to specification by a one-touch key, a destination can also be specified by a search number. You can also manually enter an e-mail address or look up an e-mail address in a global address book. For more information, see "2. ENTERING DESTINATIONS" (page 20). 5 Press the

• Sharp MX-5500N, 7 ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 37) USB Memory Scan The scanned file is sent to and stored in a USB memory device connected to the machine. ☞ SENDING A FAX IN INTERNET FAX MODE (page 42) Internet fax transmission The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. ☞ 7. SCANNING FROM A COMPUTER (PC Scan Mode) (page 112) PC Scan A TWAIN-compliant application on a computer connected to the same network as the machine is used to scan a document or image. To use PC Scan, the scanner driver must be installed from the "Software CD-ROM" that accompanies the machine.

• 25 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen. (2) Touch the [Global Address Search] key

• Sharp MX-5500N, 8 PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is "off". Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel. If the Internet fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the main power swit

• Sharp MX-5500N, 4 ABOUT THIS MANUAL This manual explains the procedures for using scan mode, USB memory mode, Internet fax mode, PC scan mode, and data entry mode on the machine. Please note • To use the Internet fax function, the Internet fax expansion kit must be installed. • The application integration module is required to use the metadata transmission function. • For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide and the manuals that are provided with the expansion kits. • To use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server settings, and destinations must be co

• Sharp MX-5500N, 20 This chapter explains how to specify destination addresses, including selecting an address from the address book and retrieving an address by entering a search number. RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book screen shows stored destinations as one-touch keys. The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are grouped by name on alphabetical index tabs. The address book screen shows the destinations of all modes of the image send function. Each one-touch key shows the name of the destination and an icon indicating the mode to be us

• Sharp MX-5500N, 35 6 Specify a user for "Reply-To" and touch the [OK] key. • Touch the key that you wish to use for "Reply-To". • You can touch the [Global Address Search] key to specify a user stored in a global address book for "Reply-To". You can also touch the [Address Entry] key to directly enter an e-mail address. • To specify the return address, you can touch the key and enter a user number that has been previously stored using "User List" in the system settings (administrator). • A key can only be selected f

• Sharp MX-5500N, 97 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transaction report is automatically printed out to alert you when an Internet fax transmission fails or when a broadcast transmission is performed. The transaction report contains a description of the transmission (date, start time, name of other party, time required, number of pages, result, etc.). ☞ INFORMATION APPEARING IN THE RESULT COLUMN (page 107) Transaction reports are printed based on conditions set in the system settings; however, you can temporarily select d

• Sharp MX-5500N, 19 ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The following original sizes can be transmitted * A long original can be transmitted. (When only scan destinations are selected for scan transmission or metadata transmission, scanning will take place in Mono2 at a resolution of 300X300dpi or less.) THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in "Scan" in the base screen. When the automatic original detection function is operating and the original is a non-standard size, the

• Sharp MX-5500N, 118 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadata are configured in the Web pages. (Administrator rights are required.) To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu. When configuring settings, be sure to enable metadata transmission. Storing Metadata Sets Store the items (the metadata set) that are written to the XML file that is generated during scanning. Up to 10 metadata items can be configured in a metadata set. A stored metadata

• Sharp MX-5500N, 114 6 Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a one-sided original and is placed in the document feeder tray, select [SPF(Simplex)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Duplex - Book)] or [SPF(Duplex - Tablet)] depending on whether the original is a book-style or tablet-style original. In addition, select [Left edge is fed first] or [Top edge is fed first] depending on the orientation of the original. (2) Select scan settings. "Scanning Mode" menu: Switch between the "Standard"

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