Oki OKIFAX 4580 Operation & User’s Manual

Text of Oki OKIFAX 4580 User Guide:

• Oki OKIFAX 4580, 16 OKIFAX 4580 Users Guide Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 26 Numeric Keypad: When dialing, these 12 keys work just like the keypad on a telephone. Use the keypad to enter numbers, letters and other characters while programming. After pressing the SEARCH key, you can also use the nu- meric keypad to alphabetically search for the names of locations programmed into your machine. 27 * / TONE Key: If your machine is set to pulse dialing, this key allows you to switch the dialing operation of your machine from pulse to tone dialing durin

• Oki OKIFAX 4580, Advanced Operations 45 Sending a Delayed Fax From Memory DELAYED TX DATE [07/01] YES( ) NO ( ) + SELECT FUNCTION DELAYD TX 1 1 Load your documents. 2 Press the SELECT FUNCTION key. 3 Press the 1/DELAYED TX One-Touch key. The display shows DELAYED TX and today’s date. 4 Press NO . The display shows DELAYED TX DATE. Or, if the transmission is to occur on the same day, press YES and go to Step 6. 5 Using the numeric keypad, enter the date on which you wish the transmission to begin. 6 Press YES . The disp

• Components 9 Components 2 1 PC Connector Plug the computer cable into this connector (if you have installed the MFP Option Kit). 2 LINE Terminal Terminal for connecting the unit to an outside telephone line. 3 TEL Terminal Terminal for connecting the machine to an external telephone. 4 AC Power Inlet Plug the AC power cord into this inlet. 5 Power Switch Fig04_11.eps Components 1 1 Paper Tray/Cop

• Oki OKIFAX 4580, 4 OKIFAX 4580 Users Guide Printing Confidential Messages ......................48 To print a received confidential fax message .........................48 Relay Broadcasting ........................................49 Relay Initiating Station ...............................49 Relay Key Station ......................................49 Relay Broadcast Report .............................49 Initiating a Relay Broadcast .......................49 Sending Documents Requested by Another Fax Machine (Polling Transmission) ....

• Oki OKIFAX 4580, 18 OKIFAX 4580 Users Guide Sounds Your Fax Machine Makes Signal Tones Your machine emits a number of sounds to inform you of specific conditions. One Short Beep Key Select Tone: This is a short beep that is generated each time you press a key. End of Session Tone: At the end of every successful fax session, your machine emits a beep to inform you that there were no errors or problems in the communication. Three Short Beeps Error Tones: If you press a wrong or inappro- priate key, your machine emits three short beeps. Five Short Beeps If your machine experiences a

• Oki OKIFAX 4580, Problem Solving 77 Display Panel Messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. Normal Display 02:13 :FAX Under the normal operating condition, the top line of the display shows the time and the answering mode - FAX, TEL, PC, T/F, TAD or MEM. FWD. Error Messages Cover open 14:14 :FAX COVER OPEN The upper cover is not closed. Press down firmly on the cover to make sure it is closed and latched. No Paper or Paper Input Jam PAPER OUT/JAM :F

• Oki OKIFAX 4580, Safety Information 7 Toner Cartridge and Image Drum Unit Warning: This OKI facsimile machine will not operate if any toner cartridge or image drum unit other than that specified by OKI is installed. Please be sure to read the labeling on the toner package and image drum unit package to ensure that you have purchased the correct cartridge or unit.  Leave unused toner cartridges and image drum units sealed in their packaging until needed. When replacing a toner cartridge or image unit, re-use the packaging to dispose of the old toner cartridge or image drum unit.  Do not expose interior components of the machine to lig

• Oki OKIFAX 4580, 78 OKIFAX 4580 Users Guide Printer Alarm PRINTER ALARM 4 :TEL REFER TO USER GUIDE Open and close the cover. If this does not clear the message, turn off the facsimile machine and contact the nearest authorized OKIFAX dealer for service. Fig11_28.eps Important Note: When you turn off and unplug your machine, any received faxes or delayed transmission faxes in memory are erased. Wrong paper size CONFIRM PAPER SIZE The paper in your machine is not the size called for by your application software. Check

• Oki OKIFAX 4580, Installation 29 Setting Language Your machine comes with four languages installed, which appear on the display and in reports. Follow the instructions below to switch languages. Tip: Your dealer may be able to provide you with additional languages. 14:USER LANGUAGE [ENG.] YES( ) NO( ) ++ SELECT FUNCTION + YES + + USER PROG. 1 1 GHI 4 9/HYPHEN 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 Press YES . The display shows FUNCTION NO. [ ]. 4 Using the numeric keypad, enter 14. This display shows USER LANGUAGE. 5 Press NO repeatedly to switch to the other installed language. 6 To accept the language c

• Oki OKIFAX 4580, 64 OKIFAX 4580 Users Guide Confidential Reception Report This report is automatically printed each time your machine receives a confidential message into a mailbox. Information in this report includes. - The date the message was received. - The total amount of time your machine spent receiving the message (S,R-TIME). - The Location ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID). - The number of the mail box into which the message was received. - The number of pages received. - The result of the communication. - Service

• 88 OKIFAX 4580 Users Guide Public Utility Commission, Public Service Commission, or Corporate Commission for information. 10 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this facsimile machine does not disable your alarm equip- ment. If you have questions about what will disable alarm equipment, co

• Oki OKIFAX 4580, 14 OKIFAX 4580 Users Guide Control Panel Keys and Indicators (Continued) Fig04_13.eps 13 START Key: Press the START key to initiate the operation indicated on the display or to confirm information you have entered into the display. 14 ALARM Indicator: When there is a problem, this indicator lights (red) and an alarm sounds. To turn the alarm indicator off, press the STOP key and correct the problem. 15 1 / CAPS key (One-Touch key 1): Pressing this key allows you to change from upper to lower case text when programming

• Oki OKIFAX 4580, Dial Directories 35 Programming Groups Once you have programmed some One-Touch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. You can program up to 10 groups each containing up to 110 numbers into your machine. 1 Press the SELECT FUNCTION key. 2 Press the 8/LOCATION PROG. One-Touch key. The display shows LOCATION PROGRAMMING. 3 On the numeric keypad, press the # key. The display shows GROUP SETTING. 4 Using the numeric keypad, enter the group number (1-10) yo

• Oki OKIFAX 4580, Problem Solving 71 4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge. Fig11_16.eps 5 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. Warning: Be careful not to insert the toner cartridge backwards into the image drum unit. Fig11_17.eps 6 Once the toner cartridge is in place, push the gray lever all the way forward to secure it and release the toner. Fig11_18.e

• Advanced Operations 49 Relay Broadcasting Relay broadcasting allows one fax machine to send a document to another fax machine, which then re- sends (broadcasts) the document to a number of other locations. Two different fax machines are involved in transmit- ting a relay broadcast: the relay initiating station and the relay key station. Relay Initiating Station Your machine can act

• Oki OKIFAX 4580, Basic Operations 41 Receiving Faxes in Memory Your machine automatically receives messages into memory (and does not immediately print them) in a few different situations. Memory Reception mode When your machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG. IN MEMORY. Printing out a message stored in memory can be done in two ways: 1 Switch to Auto Receive mode. After disabling the Memory Reception mode, all messages stored in memory print out. 2 Print out Operation Messages stored up in memory can also be printed out by the following process: Fig06_02a.eps 1 Press the SELECT FUNCTION key. 2 Press the 2/PRINT OPER

• Oki OKIFAX 4580, 82 OKIFAX 4580 Users Guide becomes the property of the customer when the returned machine has been picked up by Oki Data’s designated carrier. The exchange product will be warranted for thirty (30) days or the remain- ing warranty period of the originally purchased product, whichever is longer. Overnight Exchange of the product for a printhead failure is limited to one year from date of purchase. For the remaining printhead warranty period, replacement will be at an authorized service center or authorized third party service organization. Call 1-800-654-3282 (1-800-OKI-DATA) for authorized service locations usin

• Oki OKIFAX 4580, 66 OKIFAX 4580 Users Guide Codes Used in Reports Result Codes Result codes indicate the results of communica- tions. Code Description BUSY The other machine’s line was busy or there was no answer. CANCL A message was erased after being held in memory for 10 days. COMP. A multiple-location transmission was completed. COVER The fax machine’s cover was opened during the communication. NO The transmission or reception failed due to a communication error. OK The communication was completed successfully. PUNIT This error code indicates a problem with the printing unit. Contact your service person. R_JAM A paper jam occurred in your machine while it was receiving a fax, and y

• Oki OKIFAX 4580, Installation 21 Install the Toner Cartridge 1 Open the machine’s top cover. Fig05_03.eps 2 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. Fig05_04.eps 3 Pull and detach the protective cover. Fig05_05.eps 4 Hold both ends of the protective cover that is sandwiched in the manual paper feeder, and gently pull out and detach. Fig05_06.eps 5 Place the image drum unit back into your machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. Fig05_0

• Oki OKIFAX 4580, Programming 57 Personal Box Programming (Polling) Fig09_02a.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAM- MING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG. 4 Press YES . The display shows PER- SONAL BOX NO. [ ]. 5 On the numeric keypad, enter a personal box number (from 1 ~ 8). 6 Press YES . The display shows PER- SONAL BOX [CLOSE]. 7 Press NO . The display switches between [CONF], [POLL], [CLOSE] in that order. 8 When the display shows

• 28 OKIFAX 4580 Users Guide Setting the Fax Identification Facsimile machines use the information you enter here to identify themselves during communications. In most countries programming this information into your machine is a legal requirement. The informa- tion you enter here includes: TSI/CSI: This is the telephone number of your machine. This number is printed at the top of the fax

• Oki OKIFAX 4580, 40 OKIFAX 4580 Users Guide Faxing to a Group Once you have programmed some One Touch keys or Auto Dial numbers, you can use these programmed locations to create groups. You can then easily send the same fax to multiple locations. This is useful if, for example, you need to send weekly status updates to all the members of a team working in separate locations. • You can program up to ten groups (see “Programming Groups” under Dial Directo- ries). • Each group can have up to 110 numbers. Sending

• Oki OKIFAX 4580, Problem Solving 73 4 Insert the new image drum unit into your machine. Fig11_24.eps Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit. 5 Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. Fig11_25.eps 6 Install a new toner cartridge. Follow Steps 3-7

• Oki OKIFAX 4580, Components 17 The One-Touch Keypad The One-Touch keys are your machine’s most important tool. Use them for quick, one-touch dialing, and to access most of your machine’s functions and programming options. Using the One-Touch Keys for Dialing To use a One-Touch key for dialing, just press the appropriate One-Touch key. For each key, you may program up to two telephone numbers: a primary number, which is always dialed first, and an alter- nate number which is automatically dialed if the first number is busy or if there is no answer. You

• Oki OKIFAX 4580, 50 OKIFAX 4580 Users Guide Sending Documents Requested by Another Fax Machine (Polling Trans- mission) When you normally send faxes, you load docu- ments into your machine, select a location, and then press the START key to begin sending the documents. However, sometimes it is more useful to be able to simply load your documents on your machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your ma- chine to be polled, or polling transmission. Setting Your Machine to be Polled 1 Load your documents. 2 Press the SELECT FUNCTION key. 3 Press the 5/POLLING One-Touch Key. The display shows BULLETIN POLL. 4 For standa

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	Oki OKIFAX 4580 Operation & user’s manual 06-08-2022 129	DOWNLOAD
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