Pitney Bowes 4100 Operator's Manual
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Pitney Bowes 4100, 111 It’s a great phone, too As you’ve probably guessed by now, your fax machine is a dandy phone, too! Let’s see just how dandy by looking briefly at the machine’s phone features. Redial Press REDIAL/PAUSE to — you guessed it! — redial the last number you dialed. (Be sure that attempt, too, was also a regular phone call. In a multi-user setting, someone else may have quickly sent a fax without your knowing it.) On-hook dialing Because your machine has a monitor speaker, you can dial without picking up the handset. For hands-free dialing: 1. Press MONITOR/CALL. You’ll
Pitney Bowes 4100, 42 EasyStart Your Pitney Bowes fax machine comes with EasyStart. It guides you in entering the basic settings required for normal operation — so it’s easy for you to start using your machine quickly. (Of course, you can make other settings later or change these settings. We’ll explain in “Beyond the basics,” beginning on page 76.) Clearing settings before beginning Before using EasyStart, clear your machine’s built-in user data memory, which stores settings. This insures the memory will hold only your settings. Important: Aft
Pitney Bowes 4100, 75 Copy protection With such a versatile copier built right into your fax machine, you might want to make sure it doesn’t become too tempting to some people whose unauthorized copying could deplete your machine’s supplies more rapidly. So, to limit the use of your fax machine to only sending and receiving faxes — in other words, to activate copy protection: 1. If the machine is in Fax mode, skip to step 2. Otherwise, press COPY/FAX to change to Fax mode. 2. Press PROGRAM, J, 0, 3, ENTER. 3. Press PROGRAM to turn on copy protection. 4. Press ENTER. While this setting is active, whenever someone tries to change the machine to Copy mode, the machine will
Pitney Bowes 4100, 72 9. Press SORT COPY once or twice to “toggle” (switch on or off) the sorting of copies, as desired. 10. Press START to begin the copying process. Note: To stop the copying before it is through, press STOP. Note: Thanks to your machine’s TriAccess feature (see page 149 for more), copying doesn’t keep you incommunicado while in progress: you can start a fax or voice call and even receive a voice call during copying. When using the Multipurpose tray When you need to use a size of paper not currently loaded in your machine’s pa
Pitney Bowes 4100, 181 5. If you change your mind and wish to select a different F-Code box, just use the numeric keypad to enter the two-digit number for the desired box before going on to step 6. 6. Press ENTER. If you are creating this F-Code box for the first time, skip to step 8. If you selected a previously created F-Code box which has a previously set passcode, the display will show: 7. To modify this previously created F-Code box, enter the proper passcode (not the ITU-T sub-address and not the ITU-T password) using the numeric keypad, then press ENTER. Note: If you e
Pitney Bowes 4100, 225 Erasing a programmable one-touch key 1. If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press COPY/FAX to change to Fax mode. 2. Change to the Fax mode then press PROGRAM, C, 2 ENTER. The display shows something like: If 73 is the key you want to erase, skip to step 3. (However, our examples from here will say 74 rather than 73. 3. Press the programmable one-touch key you want to erase. Here, we’ve selected 74: 4. If you change your mind and wish to erase a diffe
28 Installing the printing supplies Your fax machine prints incoming faxes and copies with a high-speed laser print engine. The engine requires two types of printing supplies or consumables: • The drum unit — It yields up to 10,000 normal letter-sized printouts (see “Specifications,” page 273). By “normal,” we’re referring to the amount of text and
Pitney Bowes 4100, 88 3. To change the setting, press PROGRAM once or twice until your chosen setting appears. In this example, we’ve chosen On. 4. Press ENTER to save the setting. Setting the language While English is the language in which your machine initially set to display messages and print reports, you can set it to “speak” French or Spanish, too! As you give the order for the machine to change languages, it “rolls” from English to French to Spanish and then back to English. To make the change from one language to the next, change to the Fax mode then press PROGRAM, #. ?Qué es? — or, What is it? If, after making a language change, you’re not sure which lan
Pitney Bowes 4100, 187 18. The display now shows: The machine is asking for this bulletin box’s four-digit security passcode. This passcode affects only the box’s bulletin box capabilities, and is not the same passcode you entered in steps 6-7. If you set this passcode, you subsequently will have to enter the passcode before you can make any changes to the box’s security box settings or before you either can print or view any document received in this bulletin box. If you do wish to enter or change this passcode, proceed to step 19. If this is a newly created box and you do not wish to enter this passcode, enter 0000 (four zeros), then skip to step
Pitney Bowes 4100, 126 This means pressing one-touch keys will enter lower-case letters: pressing R will produce an r (not an R) on the display. To switch back for upper-case entries, press ALPHABET. To enter spaces, punctuation and symbols, enter the characters shown on the one-touch keypad you want. To use CODE to enter a wide variety of characters, please review the explanation on page 80X. The vast majority of the time, you will probably find the ALPHABET keys to be sufficient. Note: If you make a mistake or want to erase characters entered in a previous setting, press CANCEL to erase leftward. Or, if you want to change just one character in the name, press 䊴 to move the cursor leftward
14 Make sure it’s all out of the packaging As you unpack your fax machine, check for the following items: □ Main unit with 400-sheet paper cassette installed □ Document feed tray assembly □ Paper tray □ Multipurpose tray □ Telephone line cord □ AC power cord □ Operating instructions (this document; obviously, you have it!) □ Paper size stickers □ Pro
Pitney Bowes 4100, 262 Halftone See Grayscale. Handshaking A data interchange between telecommunications and/or computer equipment that “introduces” two systems to each other. For example, faxes use a handshaking protocol to identify the ITU-T group of each unit and to begin fax communication. Hub See Relay broadcasting. Hz (or Hertz) A measure of frequency equal to one cycle per second. Used in the specifications for a fax machine, it identifies the AC power the unit requires. ITU-T International Telecommunications Union — Telecommunications Sector. (Formerly known as CCITT, for Consultative C
Pitney Bowes 4100, 194 8. The display shows: 9. Use the numeric keypad to enter the document’s file number (1-30). Note: If you wish to print all documents currently stored in the bulletin box, simply enter 0 (zero). 10. Press ENTER. Your fax machine will print the desired document(s), then return to standby mode. Erasing a document stored in a bulletin box It’s easy to erase a document stored in a bulletin box set up on your fax machine. 1. If the machine is in Fax mode, proceed to step 2. If it is in Copy mode, press COPY/FAX to change to Fax mode. 2. Press PROGRAM, P, 6. The display will show: 3. Press ENTER. If this is the box storing the document you want to erase, sk
237 Printouts have white spots • The charger may be dirty. Your machine normally cleans the charger automatically. If other solutions fail, please contact your local Pitney Bowes office or contact the Pitney Bowes Diagnostic Center. ABCDE ABCDE ABCDE ABCDE ABCDE
Pitney Bowes 4100, 216 Programming batch transmission Note: To erase a programmable one-touch key, see page 225. Note: For this operation to work, two things must be true: • The batch box must exist on the remote 4100/4200. (If necessary, see “Creating or modifying a batch box,” pages 123- 127.) • You must know the batch box’s one-digit number (1-5). To program a batch transmission into a programmable one-touch key: 1. Change to the Fax mode then press PROGRAM, C, 1, ENTER. The display either shows: … or indicates a command already is programmed into this key. Note: To program a key in
Pitney Bowes 4100, 198 Note: For F-Code communication to occur, three things must be true: • The remote fax machine must support ITU-T sub-addressing (and password) capabilities. • A mailbox with an ITU-T sub-address must exist on the remote fax. (It doesn’t have to have a password. If the other machine hasn’t at least one box with a sub-address, F-Code communication will be impossible.) • You must know the ITU-T sub-address and (if applicable) password information for the mailbox on the remote machine. F-Code transmission 1. Press COPY/FAX to change to Fax mode, if necessary. 2. Insert the document. 3. Adjust resolution and contrast if necessary. 4. If you wish to
Pitney Bowes 4100, 197 5. Press ENTER. The display will show: Note: If the security box is holding no documents at this time, the machine will display this briefly before returning to step 4: In step 4, be sure to select a security box that is holding at least one document. 6. Use the numeric keypad to enter your F-Code’s four-digit passcode. Here we’ve entered 2345. 7. Press ENTER. • If you’ve entered the correct passcode, your fax machine will print all documents in — and then erase them from — the mailbox. • If you’ve entered an incorrect passcode, your fax machine will refuse to print the document. F-Code transmission and polling With F-Code, your machine — in addition to
Pitney Bowes 4100, 25 Setting up Pick an installation spot before going ahead To keep your fax machine in perfect working order, the location should be: • Clean — Dust build-up can damage your machine. (However, do not use a cover, which can promote overheating! See next item.) • Open around the fax — Allow at least 16” of clearance around your machine. Be sure that you never cover the machine: its vents must be able to “breathe.” • Away from direct sunlight — This helps avoid overheating. If you have to place the fax near a window, install heavy curtains or blinds to protect the fax from direct sunlight. • Dry — Avoid any location where splatter
Pitney Bowes 4100, 56 ! 4. Place the document face down on the FBS and align it with the document scale on the right, then gently close the book cover. Make sure the document is set beyond the right front corner. CAUTION : Gently close the book cover so that you don’t catch your hands, possibly injuring them. When a thick document, such as a book, is on the FBS, do not press strongly from the top of the book cover. This may break the contact glass and cause an injury. 5. Press BOOK DOC SIZE to select the document size, letter (displayed as Ltr), legal (Legl), half-letter (
Pitney Bowes 4100, 8 Print it later, when it’s safe: security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152 Activating security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 Printing from (and turning off) security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . 154 Receiving and sending SecureMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Receiving SecureMail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
37 3. Check the front corners of the paper stack and make sure they are below the tabs. 4. Push the paper cassette back into its original (closed) position. You’ll feel a click when it’s properly in place. 5. Attach the paper size sticker on the cassette’s front. The paper level indicator on the front paper cassette lets you see how much paper is in the cassette without your
148 Talking first, then receiving a fax 1. When your phone conversation is through, don’t hang up. 2. Tell the person at the other fax machine to press START and to hang up his/her handset. Don’t hang up yours yet! 3. When you hear fax tones, press START and — now! — hang up your machine’s handset. Your machine will receive and print out the document. Responding to a call req
Pitney Bowes 4100, 92 Considering call groups As we’ll explain more fully later, your fax machine can broadcast — send the same fax to numerous remote machines (see “Broadcasting,” pages 112-116). As you “train” your autodialer, you may wish to set up call groups. These are sets of phone numbers, arranged as you see fit, which make broadcasting simpler. For example, you may wish to have one call group consisting of all your clients in a particular city, another group with all of your field sales team members, another will all your vendors and still another with the various financial institutions with which you do business. Also, one number can belong to as
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