Pitney Bowes K700 Operation & User’s Manual
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Pitney Bowes K700, x SV61503 Rev. A Table of Contents 11 • Supplies and Options Supplies and Accessories ......................................................11-1 Options ...................................................................................11-1 Appendix A When is Text Entry Used? ....................................................... A-1 How is Text Entry Done? ......................................................... A-1 Account Names ................................................................. A-1 Special Chara
Pitney Bowes K700, 3-4 SV61503 Rev. A 3 • Running Mail Processing a Letter Without Optional Scale Use this method when you already know the weight of a mail piece and you are not using the optional scale. 1. Press Menu. 2. Use the Review keys to scroll and select "Type in a Weight?”. 3. Key in the weight in grams and press Enter/yes. NOTE: If there was no class specified on the display when you entered the weight, you may need to scroll and select the desired class (if you are unsure if a particular class is best for your mail piece, call your local post office or visit www.canadapost.ca). Oth- erwise, the postage meter selects a class based on the weight of the mai
Pitney Bowes K700, I-6 SV61503 Rev. A Index Postal requirements 1-3, 3-2 Power receptacle 2-3 Prepaid on account Definition on refill receipt 5-4 Preset feature Explanation 6-2 Recalling preset 6-4 Storing a new one 6-3 Turning on or off 6-3 Viewing existing preset 6-4 When preset values are activated 6-2 Printing a funds (postage) report 5-1 Printing options 4-1 Print the date and time only 4-1, 4-3 Print the envelope ad only 4-1, 4-4 Q Quick Reference Guide 1-4 R Refill postage. See Adding postage Reports Accounting 8-2 Explanation 8-1 Funds 8-1 Refill Summary 8-1 Software Version 8-3 View Software Versions (non-printing) 8-3 Review keys, location and use 2-2 S Safety - tele
Pitney Bowes K700, 1-5SV61503 Rev. A 1 • Introduction IMPORTANT: For best results, always make sure your material conforms to our published specifications. Material (see figure below) Minimum Size: 5" x 3.5" (127 mm x 89 mm) Minimum Thickness: 0.007" (0.18 mm) Maximum Thickness: 5/16" (8.0 mm) Meter Settings Maximum Imprint: $99.99 Reset Type: Postage-By-Phone ® meter payment system
Pitney Bowes K700, 6-10 SV61503 Rev. A 6 • Machine Settings Changing Language You can change the language on the display to English or Français. 1. Press Menu. 2. Use the Review keys to scroll and select: English to French: "Change to Français" French to English: "Changer pour English" 3. Once chosen, all subsequent screens will display the new lan- guage.
Pitney Bowes K700, 6-1SV61503 Rev. A Section 6 Machine Settings Machine Settings Machine Settings Machine settings allow you to customize your digital postage meter for the way you run your mail and add security to those features that are sensitive to your organization. These settings include: • Setting system time • Setting display contrast • Using the preset feature • Checking, printing, and clearing batch count totals • Setting/disabling lock code • Setting sleep mode activation time • Activating sleep mode manually • Settings for the optional scale • Setting a high value warning • Setting a low funds warni
Pitney Bowes K700, 6-4 SV61503 Rev. A 6 • Machine Settings Checking the Batch Count 1. Press Funds. 2. Scroll until you see a screen similar to below. The number of pieces are shown on the top line and the accumulated postage is on the bottom line. Checking, Printing, and Clearing the Batch Count You can view the accumulated postage value and the number of pieces in a batch of mail. You can print these for your records. There is also an option to clear (reset) the batch count to zero. Batch Pcs: xx $xx.xx ^ 3. Press Clear/Back to return
Pitney Bowes K700, 3-6 SV61503 Rev. A 3 • Running Mail Adding More Postage to Correct a Mail Piece In the event that a mail piece is rated incorrectly or an incorrect post- age value is entered for a parcel, you can add additional postage by printing a unique Postage Correction meter stamp. Follow the steps below. 1. Press Menu. 2. Use the Review keys to scroll and select "Change meter stamp type?" 3. Use the Review keys to scroll and select "Add more postage to mail piece?" 4. Enter postage amount to correct mail and press Enter/yes. 5. Slide a tape sheet into t
Pitney Bowes K700, © 2005 Pitney Bowes Inc. All Rights Reserved Printed in the USA or Canada Printed on recyclable paper For Service or Supplies 5500 Explorer Drive Mississauga, Ontario L4W 5C7 www.pitneybowes.ca User Guide Canada English Version PB Form SV61503 Rev. A 6/05 *SV61503REVA* K700 Digital Postage Meter
I-2 SV61503 Rev. A Index D Data Centre (Pitney Bowes) Downloads available 5-5 Problems dialing into 10-3 When you access 1-3, 5-5 Date Auto-advance of date 4-2 How it shows on meter stamp 4-1 Manually changing printed date 4-2 Printing date/time on incoming mail 4-4 Digital indicia. See Meter stamp Display on control panel Location and use 2-2 Setting display contrast
Pitney Bowes K700, 1-2 SV61503 Rev. A 1 • Introduction About Downloads to Your Postage Meter Your postage meter uses the Pitney Bowes IntelliLink® postage me- ter system, which allows you to download information directly into your machine. The IntelliLink® postage meter system technology gives you the ability to: Add postage funds conveniently via internal modem You can add funds to your postage meter electronically via the Pitney Bowes Data Centre (requires analog phone line). Download Postal Rate Updates The latest postal rates are downlo
Pitney Bowes K700, 8-3SV61503 Rev. A 8 • Reports Software Version Report This report lists software information about your postage meter. 1. Press Menu. 2. Use the Review keys to scroll and select "Select a report?". 3. Use the Review keys to scroll and select "Print Software Version report?". 4. When prompted, insert tape sheet or envelope into postage meter . 5. The report is printed and you return back to the reports menu. Follow prompts to return to main screen. View Software Versions (not printed) This report lists software information a
1-1SV61503 Rev. A Section 1 Introduction About the Pitney Bowes Small Office Series™ Pitney Bowes Small Office Series™ is a line of unique mailing solu- tions for small businesses and those with home offices. The line has products for all volumes and types of postage usage from less than $30/month in postage to $300/month and more as well as products dev
Pitney Bowes K700, 4-2 SV61503 Rev. A 4 • Printing Options Manually Changing Printed Date for the Meter Stamp You may want to advance the date printed on the meter stamp if it is after normal business hours and you want to prepare outgoing mail for a future business day's mailing. NOTE: Please keep in mind the following when using this feature: • Changing the printed date does not change the postage meter's internally held date. • You can always return the printed date to the current date. • You cannot change the printed date to a date earlier than the post
Pitney Bowes K700, I-1SV61503 Rev. A Index A Accessories. See Options Accounting feature Clearing all or some of the accounts 9-5 Creating an account 9-2 Deleting an account 9-6 Editing an existing account 9-3 Printing an accounting report (single and mulitple) 9-4 Setting passwords 9-2 Turning feature ON or OFF 9-1 Viewing account totals 9-3 Account No. - definition on report 5-4 Adding postage Adding postage to your meter 5-4 Connecting your meter to analog phone line 5-2 Postage and Your Postage Meter 5-1 Alpha/Numeric keypad 2-
9-3SV61503 Rev. A 9 • Departmental Accounting (Optional) Viewing Account Totals You can view your account totals any time using this option. 1. Press Menu. 2. Use the Review keys to scroll and select "Use Accounting functions?". 3. Use the Review keys to scroll and select "View Account Postage and pieces?". 4. Use the Review keys t
B-2 SV61503 Rev. A Appendix B • Glossary IntelliLink® Postage Meter System—A Pitney Bowes technology that allows you to download postage meter features, postal rates, and postage meter software updates via a digital link. Lock Code—A four-digit code that serves as a user password. It prevents unauthorized postage meter use. Main Screen—The postage meter displa
Pitney Bowes K700, 5-2 SV61503 Rev. A 5 • Adding Postage/Connecting to Data Centre Plug phone line in here Connecting Your Postage Meter to Analog Phone Line Your postage meter must be con- nected to an analog phone line to dial in to the Pitney Bowes Data Centre for any reason (add postage, check the balance in your Pitney Bowes Postage By Phone® account, etc.). Plug the telephone line (supplied) into the connector on the back of the postage meter (see figure at right). Remember to use a dedicated an
7-2 SV61503 Rev. A 7 • Ink Maintenance 5. Press the top of the ink cartridge latch (on the green "unlock" icon). Replacing the Ink Cartridge (continued) 6. Tilt the old cartridge towards you and lift out. Discard old cartridge. 7. Remove new cartridge from its package and pull off protective tape. 8. Tilt new cartridge towards you and insert into pri
Pitney Bowes K700, 6-9SV61503 Rev. A 6 • Machine Settings Setting the Low Funds Warning You can have the postage meter warn you when your postage (funds) in the machine reaches a certain amount. This warning acts as a reminder for you to add more postage to your machine (by con- necting to the Data Centre and downloading funds). 1. Press Menu. 2. Use the Review keys to scroll and select "Change Setup". 3. Use the Review keys to scroll and select "Change low funds warn - ing?". 4. Key in the amount. A confirming message displays. 5. When finishe
Pitney Bowes K700, 6-3SV61503 Rev. A 6 • Machine Settings Turning the Preset Feature On or Off 1. Press Menu. 2. Use the Review keys to scroll and select "Change setup?". 3. Use the Review keys to scroll and select "Use preset setup?". Turning ON Preset - Press Enter/yes at "Turn preset ON?" prompt. A message confirms your choice. You may view the pre- set values if you wish. When finished, press Clear/Back twice and follow prompts to return to main screen. Turning OFF Preset - Use the Review keys to scroll and select
Pitney Bowes K700, 10-4 SV61503 Rev. A 10 • Troubleshooting Accidentally Printing the Wrong Postage Once you have printed a meter stamp, the postage funds have been “used up” by the machine, even if the printing is illegible. That’s why it is so important to make sure the correct value is shown on the ma- chine before inserting the mail piece or tape sheet, and that you do not let the ink level get too low. We recommend you always keep a spare ink cartridge on hand just for this reason. Canada Post will refund unused postage. Spoiled meter impressions of less than $200.00 in value can be refunded to customers directly at participating
Pitney Bowes K700, 5-5SV61503 Rev. A 5 • Adding Postage/Connecting to Data Centre Downloads from the Data Centre to Your Postage Meter When you connect to the Pitney Bowes Data Centre (using an ana- log phone line) to add postage or perform other transactions, the Data Centre may perform the following: • Download required software updates to your postage meter • Download advertisements and optional features you ordered • Perform a remote inspection of your postage meter as required by the CPC. • Download new postal rat
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