Panasonic KX-NCS1101 Operating Manual

Text of Panasonic KX-NCS1101 User Guide:

• Panasonic KX-NCS1101, The following information appears. Type: • Loop CO (Administrator only) Used to access an idle trunk for making calls. Incoming calls from any trunk arrive at this button. No additional parameter is required. • Single CO (Administrator only) Used to access a specified trunk for making or receiving calls. Select the outside line number from Param. • Group CO (Administrator only) Used to access an idle trunk in a specified trunk group for making calls. Select the outside line group number from Param. • DSS/BLF (D

• Panasonic KX-NCS1101, 3.2.5.3 Deleting System Speed Dial The administrator and PA users with administrative privileges may delete System Speed Dial numbers. 1. Click the [Delete] link in the System Speed Dial page. A confirmation dialogue box will be displayed. 2. Click OK to confirm the deletion. 3.2.6 DISA AA Destination Setting The administrator and PA users with administrative privileges may assign the DISA AA number for the prerecorded outgoing messages (OGMs). Click DISA AA Destination Setting in the Menu frame. The following information appears. 1 3 4 5 5 2

• Note A confirmation message is displayed in the Holiday Table Setting page to indicate that the setting has been updated. 3.2.9 Time Service Mode The administrator and PA users with administrative privileges may assign the start and end times of the 4 time modes (day, night, lunch, and break). Click Time Service Mode in the Menu frame. The following information appears. 1 2 3 4 A

• Panasonic KX-NCS1101, Document Version 2007/2/19 Operating Manual—Server Phone Assistant Series Model No. KX-NCS1101/KX-NCS1105/KX-NCS1110 KX-NCS1199/KX-NCS1201/KX-NCS9101 Thank you for purchasing this Panasonic product. Please read this manual carefully before using this software and save this manual for future use.

• Panasonic KX-NCS1101, 3.3.2 Remote Alarm Notification The administrator and PA users with administrative privileges may change the Remote Alarm Setting. PA Server (CTI control) sends an error message to the specified email address when the PBX detects a system error. 1. Click Remote Alarm Notification in the Menu frame. 1 2 3 A E-Mail Address: Specifies the email address to receive an error message. Max. 200 characters. B Subject: Max. 80 characters C Body Information: Max. 255 characters 2. Enter the desired email address, subject, and message into the corresponding fields. 3. Click Save S

• Panasonic KX-NCS1101, Table of Contents 1 Starting Phone Assistant Applications ..................................................5 1.1 Starting Phone Assistant Server for the first time ......................................................6 1.2 Exiting PA Applications .................................................................................................9 2 Interface Preview ....................................................................................13 2.1 Overview .......................................................

• Panasonic KX-NCS1101, Note • Click RESET to reset all the absent messages to the default messages of the PBX. • Click CANCEL to abort editing the Absent Message setting. 3.2.4 System Quick Dial The administrator and PA users with administrative privileges may assign abbreviated numbers in the Dial Number column which are used to call extensions or outside parties without having to dial their full numbers. IMPORTANT To access the System Quick Dial function, you need to import the System Quick Dial data from the PBX by following the pro

• Panasonic KX-NCS1101, 4.1 My Phone Settings IMPORTANT • Before using any functions in My Phone Settings, the administrator must set the extension numbers and profile names of PA users. • To access Flexible Key, Personal Speed Dial, and Extension PIN, PBX Programming Settings Initialization must be performed. For more details, refer to 3.2.1 PBX Programming Settings Initialization. 4.1.1 Not at My Desk The administrator and PA users can change the personal settings for their own extensions. 1. Click the Not at My Desk function in the Menu frame

• Panasonic KX-NCS1101, 2.2.2 To Log in through a Web Browser PA users on the network may access PA Manager (Web server) from their web browser by entering the address into the address bar (for example, http://Localhost:8080/). “Localhost” is the computer host name of the PC in which PA Manager (Web server) is installed, and “8080” is the port number assigned during installation. http://Localhost:8080/INDEX.PHP PA Manager, PA Server, and PA Services are installed A A When the user logs in to the PA Manager directly from a PC . The address shown below appears in the address bar of the

• Panasonic KX-NCS1101, 2.1 Overview Phone Assistant (PA) Manager (Web server) allows IDs and Passwords to be registered for each PA Manager (Web server) and PA user. PA Manager (Web server) also allows for easy access to some of the PBX features and control settings in a graphical user interface. IMPORTANT Only 2 kinds of users may log in to the PA Manager (Web server). When PA Manager (Web server) is run for the first time, only the administrator has log-in privileges. To log in as a regular user, the administrator must first create a user account (i.e., assign a password) for the PA user. Please refer to Administrator Functions and PA User Functions for de

• Panasonic KX-NCS1101, When the user clicks the status icon for PA Services (Communication interface), the following screen will appear, and the user can change the setting for PA Services (Communication interface). • Click Settings. B PA Server (CTI control): ACTIVATED DEACTIVATED When the user right-clicks the status icon for PA Server (CTI control), the following commands will appear on the shortcut menu. • Settings…: changes the settings of PBX connection. • Clear Call Log: deletes all the call logs. • About: shows software version of PA Server (CTI cont

• Panasonic KX-NCS1101, D Contact Name: Specifies the name of the Personal Speed Dial number. E Contact Number: Specifies the number to be dialed by the Personal Speed Dial number. F [Edit]: Allows you to change the corresponding Personal Speed Dial setting. This link appears after a Personal Speed Dial is set. G [Delete]: Deletes the corresponding Personal Speed Dial setting. This link appears after a Personal Speed Dial is set. H (<<), (<), (>), (>>): Changes the Personal Speed Dial page. Note Up to 10

• Panasonic KX-NCS1101, Password field: 1234 (default) 5. Click LOGIN. The following screen appears. Note When PA Server (CTI control) and PA Services (Communication interface) have finished starting up, the status icons below will appear in the Notification area. 1 2 A PA Services (Communication interface): ACTIVATED DEACTIVATED 8 Operating Manual—Server Document Version 2007/2/19 1.1 Starting Phone Assistant Server for the first time

• Panasonic KX-NCS1101, 3. Select the desired break time (Hour and Minute) for each time mode. 4. Click APPLY to store the break settings. 5. Click OK to return to the Time Service Mode page. 6. Click SET to store the time table. 50 Operating Manual—Server Document Version 2007/2/19 3.2.9 Time Service Mode

• Panasonic KX-NCS1101, 2. Select the desired extension from the drop-down list. 3. Click OK. Note • For the detailed settings of Extension PIN, refer to 3.2.7.4 Extension PIN. Document Version 2007/2/19 Operating Manual—Server 63 4.1.4 Extension PIN

• Panasonic KX-NCS1101, 3.2.5.1 Adding System Speed Dial The administrator and PA users with administrative privileges may add new System Speed Dial numbers. 1. Click the [Add new Speed Dial] link in the System Speed Dial page. 2. Select a desired System Speed Dial number from the Available System Speed Dialing Numbers drop- down list. 3. Enter the Contact Name (max. 20 characters) and the Contact Phone Number (max. 32 digits) into each field. 4. Click SAVE. 3.2.5.2 Editing System Speed Dial The administrator and PA users with administrative privileges may change System Speed Dial numbers. 1. Click the [Edit] link in the System Spee

• 1. Click E-Mail Settings in the Menu frame. There are 3 kinds of messages that can be edited. a. E-Mail message configuration for Add New User operation: PA Manager (Web server) sends this message to a PA user when a new user account is registered. b. E-Mail message configuration for Edit New User operation: PA Manager (Web server) sends this message to a PA user when a user account is modified.

• Panasonic KX-NCS1101, 3.2 PBX settings IMPORTANT The administrator and PA users with administrative privileges may change the PBX settings using PA Manager (Web server). Please refer to the Panasonic Hybrid IP-PBX manuals regarding details on PBX features and settings. 3.2.1 PBX Programming Settings Initialization 1. Click PBX settings or any function link in PBX settings. The following information appears. 2. Click Activate. Document Version 2007/2/19 Operating Manual—Server 31 3.2.1 PBX Programming Settings Ini

• 2.2.1.2 When Logged in as a PA User After logging in as a PA user, the following screen appears. To view the functions available when logged in as a PA user, click My Phone Settings folder in the Menu frame. 1 A PA User Function Keys A PA user has limited access to configuration functions. Therefore, the function keys which appear in the Menu frame differ from those of the administrator

• Panasonic KX-NCS1101, B Dial (0–9): Specifies the destination for each DISA Automated Attendant (AA) number. C [Edit]: Changes the destination for the DISA AA number. D [Delete]: Deletes the destination for the DISA AA number. E (<<), (<), (>), (>>): Displays the DISA AA Destination Setting page. Note Up to 64 OGM Numbers may be stored. 3.2.6.1 Editing DISA AA Destination Settings The administrator and PA users with administrative privileges may change destinations for each DISA AA number. 1. Click the [Edit] link in the DISA AA Destination Setting page. 2. Enter extension

• Panasonic KX-NCS1101, No. Leading Digits to Remove (Max. 16 digits) Added Number (Max. 8 digits) 2 +1 1 3 + 011 4 201 5 202 202 6 7 8 9 10 Other Digits 1 ¯ Dialed Number Corresponding Table No. Removed Digits Added Digits Modified Number +1-201-123-4567 No.1 +1201 — 1234567 +1-222-123-4567 No.2 +1 1 12221234567 +81-92-123-4567 No.3 + 011 01181921234567 201-123-4567 No.4 201 — 1234567 202-123-4567 No.5 202 202 2021234567 222-123-4567 Other Digits — 1 12221234567 2. Configure Minimum digits of public telephone number, Remove “(0)” when dial is copied, and the Telephone N

• Panasonic KX-NCS1101, 2.2.3 To Log out 1. Click the Log off link in the Menu frame to log out from PA Manager (Web server). 2. Click the Close button in the upper-right corner of the window. 2.3 Language PA Manager (Web server) allows you to select the desired language. 1. Click the PAM Setup Configuration link in the PA Manager Version page. 20 Operating Manual—Server Document Version 2007/2/19 2.3 Language

• Panasonic KX-NCS1101, 3.1 Registering a PA User The administrator can add, edit, and delete a Phone Assistant (PA) user. Click PA User Admin in the Menu frame. 1 2 3 4 5 5 A [Add new user]: Enables you to create other user accounts. B Username: Shows registered PA user names. C [Edit]: Enables you to modify user account information. D [Delete]: Enables you to delete user accounts. E (<<), (<), (>), (>>): Changes the PA User administration page. Note • Up to 25 records can be shown on a page. • Until other user accounts have been created, only the administrator’s information appears in the list. 24 Operating Manual—Server Documen

• Panasonic KX-NCS1101, Note Switching time modes manually is possible only from an authorized extension, determined by the COS of the extension. 3.2.9.1 Editing Time Table Settings The administrator and PA users with administrative privileges may change the start and end times of the 4 different modes (day, night, lunch, and break). 1. Click Time Setting (T) in the Time Service Mode page. 2. Select the desired time (Hour and Minute) for each time mode. 3. Click APPLY to store the time setting. 4. Click OK to return to the Time Service Mode page. 5. Click SET to store the time table. 3.2.9.2 Editing Break Setting The administrator and PA users with administrative privileges may set an

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