Grundig Digta 4015 DS Manual 

Text of Grundig Digta 4015 DS User Guide:

• Grundig Digta 4015 DS, 33 ENGLISH Dictation status* The ”Created” status and the date and the time are saved in the dictation for every dictation. The first time the dictation is ended, it is assigned the status of ”Dictated”. This status and the date and the time are saved in the dictation. The ”Dictated” status and the date and time entry are upda- ted with every alteration to the dictation. This means it can be seen at any time when a dictation was created and when a recording was last made. Other statuses are set on the PC: – Sent; – Received (at the transcription unit); – In progress (at the transcr

• Grundig Digta 4015 DS, 57 ENGLISH Connecting via the DigtaStation* to the PC • Plug the jack of the power pack lead into the socket on the DigtaStation 441. • Plug the power pack into the mains socket. – The yellow indicator on the DigtaStation 441 lights up. • Connect the DigtaStation 441 to a PC using the USB cable of the dictation machine. – The green indicator on the DigtaStation 441 lights up. • Press the »ON/OFF« button to switch off the dictation machine. • With the dictation machine switched off, plug it into the Digt

• Grundig Digta 4015 DS, 20 ENGLISH Editing a dictation When playing-back a dictation, you may speak a new text from the current dictation position, or add a recording to the end of the dictation. Note the memory which is available; this is displayed as »Free -:--h« (in hours and minutes). • Push the slide switch to » ̛ STOP«. • Use the up-down button »DICT + _ « to select the desired dictation. • Push the slide switch to »Ł START«. • Press the red recording button » ļ – DICT « at the point where the dictation is to be changed and start dictation

• Grundig Digta 4015 DS, 41 ENGLISH Format The »Format« function enables you to format the internal memory or the external memory card (SD). All data is deleted. • Use the up-down button »ļ« or »Ļ« to select the »Format« menu item. • Press the »OK« button. – »Format memory?« appears in the display. Note: Make sure an external memory card is plugged in if you do not want to delete the internal memory. • Press the »OK« button. Directories and files with administrative data are created in the internal memory or the external memory card. For this reason the entire memory capacity is not available for record- ing dic

• Grundig Digta 4015 DS, Deleting a barcode from a dictation • Push the slide switch to »̛ STOP«. • Use the Up/Down button »DICT + _ « to select the dictation whose barcode is to be deleted. • Press the »MENU« button. • Use the Up/Down button »ļ« or »Ļ« to select »Barcode reader« and then press the »OK« button. • Use the Up/Down button »ļ« or »Ļ« to select »Delete« and then press the »OK« button. – The barcode and the dictation number are displayed. • Press »OK« to delete the barcode. DIGTASCAN 404 BARCODE READER _____ 6

• Grundig Digta 4015 DS, 30 ENGLISH Overview of the menu settings • Press the »MENU« button and then use the up-down button »ļ« or »Ļ« to select the »Settings« menu item and confirm with »OK«. You can select the following settings: – Play-back * Selects the function of the middle button (speed or index) during play- back. – Voice activ. Voice activation. Recording is auto- matically interrupted when the spea- ker pauses. – Mic. sensitivity Sets the sensitivity of the microphone. – PC microphone Activates the dictation machine as a microphone (without recording) when it is connected to a PC sound card. This function is used for

• Grundig Digta 4015 DS, Selecting a dictation and playing-back • Push the slide switch to »̛ STOP«. • Select the desired dictation using the up/down button »DICT + _ «. • Set the slide switch to » Ł START«. – »Play-back« appears in the display. The dictation is played back from the beginning. – At the end of the dictation, »Play-back end« appears in the display. Note: If the dictation machine is switched off with the »ON/OFF« button, you can resume play-back at the previous position after switching the

• Grundig Digta 4015 DS, 10 ENGLISH PREPARATIONS ______________________________________ Rechargeable battery operation Operation using rechargeable batteries To ensure smooth operation using rechargeable batteries, you should always switch off the dictation machine once the dictation is complete and reconnect it to the power pack or – if you have one – the DigtaStation 441 – so that it can be recharged. – Display for battery operation » «. Inserting rechargeable batteries Only Grundig rechargeable batteries 462 may be charged inside the dictation machine using mains/charging unit 473.

• Grundig Digta 4015 DS, 5 ENGLISH Scope of delivery Digta 4015 DS Classic: – Digta 4015 DS – PC software – USB cable – Batteries – Pouch Accesssories – Mains/charging unit 473 enclosed with adapter cables, for Europe (including the UK), USA and Canada. – Rechargeable battery 462 (rechargeable NiMh batteries, which may be loaded in the dictation machine using charging unit 473). – DigtaScan 404 barcode reader. – DigtaRFID 414 RFID reader. – DigtaConfMic 945 conference microphone. – DigtaDirectMic 941 unidirectional microphone. – Digta 951 earphone. The volume is limited to 80 dB (A). – DigtaCard memory card. – DigtaStation 441 USB/charging unit. You can s

• 18 ENGLISH New dictation • Push the slide switch to »̛ STOP«. • Press the »NEW« button. – A new dictation with the next highest number is created, display: »DICT002«, for example. The date and the time are saved along with every dictation (displayed only on the PC). – The red recording indicator flashes, »Record Pause« appears in the display. Notes: Th

• Grundig Digta 4015 DS, 26 ENGLISH Fast play-back • Press the » ŁŁ 1.5 « button during play-back. – The dictation will be played back with about 1.5 times the normal speed. • To return to the normal play-back speed, press the » Ł 1.0 « button during fast play-back. Note: In the »Settings/Play-back« * menu, you must select »1.0/1.5-fold«. Fast forward and rewind • Set the slide switch to » ĵĵ REW« or »ŁŁ FFWD«. – »Fast forward« appears in the display for fast for- ward, »Rewind« appears for rewind. Searching for an info or index* • Push the slide switch to » ĵĵ REW« or »ŁŁ FFWD«. – At an index and at the beginning

• Grundig Digta 4015 DS, 34 ENGLISH Folder The »Folder« function enables you to store your dictations in three folders, A, B and C, allowing you to separate business and private dictations, for example. As an expansion*, three more folders (D, E and F) are possible. • Use the up-down button »ļ« or »Ļ« to select the »Folder« menu item. Note: If you select the »no Folder« function, the dictation is saved in the main “DSS” directory. The »A«, »B« and »C« folders are sub-directories. • Press the »OK« button. • Use the up-down button »ļ« or »Ļ« to select the desired folder »A«, »B

• 53 ENGLISH Factory setting Using the »Factory setting« function, you can restore the factory settings of the machine. • Use the up-down button »ļ« or »Ļ« to select the »Settings« menu item and then press the »OK« button. • Use the up or down button »ļ« »Ļ« to select the menu item »Factory setting«. • Press the »OK« button. – The

• Grundig Digta 4015 DS, 2 ENGLISH CONTENTS _____________________________________________ 4 Notes 4 Safety 4 Environmental protection 5 Scope of delivery Digta 4015DS Classic 5 Accessories 6 The Control Elements 8 The Display 9 Preparations 9 Battery operation 9 Mains operation 9 Safety hints for mains/charging units 473 (Accessories) 10 Rechargeable battery operation 10 Operation using rechargeable batteries 10 Inserting rechargeable batteries 11 Charging the rechargeable battery 12 Charging the battery – using the DigtaStatio

• 58 ENGLISH The firmware update may be used to keep your dictation machine in step with the latest developments (firmware = device software). You will find the current firmware version in the Internet. The enclosed CD includes the firmware current at the time of delivery. Carrying out a firmware update • Switch on the PC and start Windows. • Use the USB cable to connect th

• 49 ENGLISH Foot control assignment during play-back* The pedals on the foot control are designed for transcrip- tion operation. Left pedal – Rewind; Middle pedal – Fast forward; Right pedal – Start/stop play-back. Play-back with foot control • Connect the foot control to the DigtaStation. • With the dictation machine switched on, plug it into the DigtaStation. Notes: If the

• Grundig Digta 4015 DS, Inserting a section of dictation • Push the slide switch to »̛ STOP« during play-back. • Press the red recording button » ļ – DICT «. – »Recording Pause« appears in the display. • Press the »INS« button. – »Insert Pause« appears in the display. • Push the slide switch to »Ł START« and record the text to be inserted. – »Insert« appears in the display. • At the end of the dictation, push the slide switch to » ̛ STOP«. • Press the red recording button » ļ – DICT «. Adding an index* – during a pause in the record

• Grundig Digta 4015 DS, 7 ENGLISH THE CONTROL ELEMENTS _______________________ EAR Earphone connection impedance min. 32 Ω Card-ejection switch Battery-compartment cover PC/USB-Interface EAR HOLD Power connection DC IN 3 V – ---

• Grundig Digta 4015 DS, Scanning a barcode for an existing dictation • Switch on the dictation machine. • Push the slide switch to » ̛ STOP«. • Use the Up/Down button »DICT + _ « to select the dictation for which the barcode is to be scanned. • Press the »MENU« button. • Use the Up/Down button »ļ« or »Ļ« to select »Barcode reader« and then press the »OK« button. • Use the Up/Down button »ļ« or »Ļ« to select »Dis- play/read« and then press the »OK« button. – »SCAN« and »ESC« appear in the display, along with the number of the dictation. • Point the reader at the barcode and press the »SCAN« but

• Grundig Digta 4015 DS, 13 ENGLISH PREPARATIONS ______________________________________ Notes on Grundig rechargeable battery 462 New rechargeable batteries do not reach full capacity until they have been recharged several times. For this reason the operating time for new rechargeable batteries is a maximum of 3 hours. When these batteries are fully charged, you can use the dictation machine up to 7 hours. The rechargeable batteries’ charge state is shown on the dictation machine display. – » « Rechargeable batteries charged; – » « After approx. 2

• Grundig Digta 4015 DS, Preparing settings You can change the symbology settings (see also “Default symbologies”) as follows: • Print out the required programming codes from the programming code table. – There are usually two programming codes displayed for the usable barcode symbologies; the upper for activa- tion (ENABLE) and the lower for deactivation (DISABLE). – Use a laser printer, for example, in order to obtain a legible printout. DIGTASCAN 404 BARCODE READER _____ 70 ENGLISH

• 40 ENGLISH Author* The »Author« function is used to select which author is making the dictation. • Use the up-down button »ļ« or »Ļ« to select the »Author« menu item. • Press the »OK« button. Note: The author currently selected is highlighted. If no author is to be selected (<no entry >), press the »NONE« button. • Use the up-down button »ļ« or »Ļ« to select

• Grundig Digta 4015 DS, 52 ENGLISH Version Using the »Version« function, you can display the version of the machine’s software. • Use the up-down button »ļ« or »Ļ« to select the »Settings« menu item and then press the »OK« button. • Use the up or down button »ļ« »Ļ« to select the menu item »Version«. • Press the »OK« button. – The display indicates, for example, »FW-V2.1–xxxx« – machine’s software. »# 51684 xxxxxx« – abbreviated serial number, the complete number is to be found on the type plate i

• Grundig Digta 4015 DS, 50 ENGLISH Time, date The time and date of starting and ending a dictation are specified for each dictation. • Use the up-down button »ļ« or »Ļ« to select the »Settings« menu item and then press the »OK« button. • Use the up-down button »ļ« or »Ļ« to select the »Time, Date« menu item. • Press the »OK« button. • Use the up-down button »ļ« or »Ļ« to select the hours step-by-step (12h) and then confirm with the »OK« button. • Use the up-down button »ļ« or »Ļ« to select the minutes step-by-step (15m) and then confirm with the »OK« button. • Use the up-down button »ļ« or �

• Grundig Digta 4015 DS, 9 ENGLISH PREPARATIONS ______________________________________ Battery operation The dictation machine can be used for approximately 12 hours when the alkaline manganese batteries are fully charged. • Open the battery compartment. • Insert batteries (Mignon types, e.g. R6, UM3 or AA, 2 x 1.5 V). Make certain the polarity is correct. • Close the battery compartment. – Display for battery operation » «. Note: A signal will be omitted when batteries are weak. The bat- tery symbol flashes on the upper right edge of the display. You will still be able to dictate for a few minutes until the dictation machine automatically switches off. Mains operation If the

• Grundig Digta 4015 DS, 11 ENGLISH PREPARATIONS ______________________________________ Warning: The dictating machine gives an optical and audible war- ning of weak rechargeable batteries. This is however only the case when using Grundig 462 rechargeable batteries. When using Grundig 462 rechargeable batteries there is also the guarantee that if the batteries may become com- pletely drained the current task will be stopped in good time, and the dictation saved. As a result of technical differences between Grundig rechargeable batteries and some other makes, it is possi- ble that part or all of the dictation could be lost if original Grundig rechargeable batterie

• Grundig Digta 4015 DS, 19 ENGLISH Ending recording • Press the red recording button » ļ – DICT «. Fast forward or rewind during a recording also ends the recording. Note: When recording is ended, the date and the time are saved along with every dictation (displayed only on the PC). Warning: Electronic devices such as a digital dictation machine can suffer malfunctions due to electrical discharge. If you are electrically charged when you touch a dictation machine which is already switched on, the device some- times switches off to prevent further damage. If a record- ing was in process, check that the current dictation is com- plete. You

• 39 ENGLISH Priority* The »Priority« function is used to select what priority the new dictation should have. • Using the up-down button »ļ« or »Ļ« select the »Priority« menu item. • Press the »OK« button. • Using the up-down button »ļ« or »Ļ« select »PR on« or »PR off«. – »PR on«, at the start of a new dictation you can choose between »no pr

• Grundig Digta 4015 DS, 4 ENGLISH Your Digta 4015 DS is a digital portable dictation machine. It can be used with the software supplied as a single-station dictation sys- tem. In addition to this it can connect to your network (local network with several authors and transcribers) with the optional network license. To simplify the revision editing of recordings, the machine has been provided with functions, such as the insertion or deletion of text passages. Using a PC, dictations can be transmitted via a network. Safety This digital portable dictation machine has been designed for the recording and play-back of voice. Make absolu

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